Legal notices and privacy policy
Website : monikasowinski.com
Effective date : lundi 10 août 2026
Last update : lundi 10 août 2026
1. Identification
Name : Monika Sowinski
Legal status : travailleuse autonome
Activity : Consultation en leadership et développement managérial
Adress : Montréal, Québec, Canada
Email : contact@monikasowinski.com
Phone : 514-721-9515
Host : WordPress
2. Privacy Commitment
Monika Sowinski places central importance on protecting personal information and maintaining the confidentiality of exchanges in the course of her leadership and managerial development consulting services.
This policy is based on the applicable requirements of Quebec’s Law 25 on the protection of personal information, as well as on rigorous principles of confidentiality, informed consent, and data minimization, applied across all engagements.
3. Person Responsible for the Protection of Personal Information
Monika Sowinski acts as the person responsible for the protection of personal information.
Anyone may contact her with questions regarding their personal information, or to exercise their rights of access, correction, deletion, or withdrawal of consent, at: contact@monikasowinski.com
4. Personal Information Collected
4.1 Identification Data
- First and last name
- Contact information (email, phone)
- Job title and company, where relevant to the engagement
4.2 Service-Related Data
- Information provided through the contact form or discovery call
- Professional or organizational objectives of the client or client company
- Where applicable, additional information required for the diagnostic tools used (e.g., Productive Index, Nova Global)
4.3 Follow-up Notes
Summary notes may be kept to support the client’s process and ensure continuity of service. These notes are intentionally limited and recorded in accordance with data minimization principles.
4.4 Billing Data
Information required for billing (where applicable, as part of an engagement).
4.5 Technical Data (Website)
- IP address
- Browsing information
- Cookies, where applicable
5. Purposes of Collection
Personal information is collected solely for the following purposes:
- responding to requests submitted through the contact form
- providing and following up on consulting services
- managing the contractual relationship and billing
- improving the website experience
Monika Sowinski is committed to limiting collection to information that is necessary and proportionate to these purposes.
6. Consent
Consent is obtained freely, on an informed basis, and for specific purposes, in particular through the website’s contact form or during direct contact.
Clients may withdraw their consent at any time, subject to applicable legal or contractual obligations.
7. Use and Disclosure of Information
Personal information is used exclusively within the scope of Monika Sowinski’s practice.
It is not disclosed to third parties, except:
- with the client’s explicit consent;
- when required by law;
- when processed by technology providers necessary to deliver the services (e.g., website host, PI or Nova Global diagnostic tools, where applicable).
Reasonable due diligence is exercised in selecting these providers.
8. Technology and Diagnostic Tools
As part of certain engagements, assessment tools such as Productive Index (PI) and Nova Global may be used. Data associated with these tools is hosted by these providers and subject to their own privacy and retention policies. Clients are informed when their information is collected through these external platforms.
9. Data Location
Depending on the technology providers used (WordPress, Microsoft 365), some information may be hosted outside Quebec or Canada. In such cases, appropriate measures are put in place to ensure an adequate level of protection.
10. Retention Period
- Requests submitted through the contact form: retained for 1 year after the last exchange, unless they result in an engagement.
- Consulting engagements: retained for the duration of the engagement, then for up to 3 years after its completion.
- Billing information: retained for the period required by applicable tax obligations.
- Follow-up notes: retained on a limited basis, then securely deleted.
Information is deleted or anonymized once it is no longer needed.
11. Cookies
The website may use cookies that are essential to its proper functioning and, where applicable, analytics cookies (e.g., audience measurement) to understand how the site is used. Users can manage their preferences through their browser settings.
12. Security Measures
Reasonable and appropriate security measures are applied, including:
- restricting access to information
- using secure technology tools
- professional confidentiality practices
These measures are intended to prevent unauthorized access, loss, or improper use or disclosure of information.
13. Privacy Incident Management
In the event of a privacy incident, Monika Sowinski is committed to documenting the incident, taking the necessary steps to limit its impact, and notifying the relevant authorities and affected individuals in the event of a serious risk.
14. Rights of Individuals Concerned
In accordance with Law 25, individuals may:
- access their personal information
- request that it be corrected
- request that it be deleted, within legal limits
- withdraw their consent
- request the portability of their data
15. Language
In accordance with Quebec’s Charter of the French Language, this website is available in French.
The website is also available in English.
16. Policy Updates
This policy may be updated to reflect changes in practices, the integration of new tools, or applicable legal requirements. The most recent version is available on the website or upon request.
17. Contact
For any questions regarding this policy or your personal information: contact@monikasowinski.com
This privacy policy and these legal notices comply with Quebec’s Law 25.